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Word Processing Software

Learning Goal:

  • Students will be able to use Microsoft Word to create a variety of business documents

microsoft word logo
Microsoft Word has been the industry standard in word processing for decades. Many organizations will expect that you know how to use Word as an entry level skill. 

We will be using the following site as a resource for learning basic features in Word. 

In class, we will cover basic Word skills and options using this document

The Assignment - Skip Spring 2019

Use the GFCLearnFree site linked above to learn about basic Word tools and options. Choose at least eight lessons to explore and expand your knowledge (ones we didn't cover together). Create a Word document and demonstrate the skills from each lesson. Make sure to label what you are demonstrating and which lesson you are covering. Try to use one document when possible. When you are finished add your document to this collaborative page

Business Email & Mail Merge

Email is no longer the main form of digital communication, but it is still widely used in business. In class, we will look at this link that talks about the difference between a formal and informal email. Another point to add is that a formal email should always include an appropriate subject line. 

If you need to send out a communication to a list of 100 people or more, you don't want to do it one at a time. Enter mail merge. Mail merge can be used to send a standardized message out to a large group of people.

In class, we will look at how to setup a mail merge in Microsoft Word (Mailings --> Start Mail Merge --> Step by Step Mail Merge Wizard). There are also online tools that can be used. Here a video showing the mail merge steps we covered in class. Watch it if you don't remember. 

The Challenge

Use Microsoft Word to write a business email about your interest in interning for a judge this upcoming summer. You can choose another profession and still use the judge spreadsheet (obviously, the list would be different for another profession). You will use mail merge to send this email to 100 judges using this Excel document. Make sure your email meets the following requirements:
  • Use formal writing
  • Include an appropriate subject line
  • Include that you are interested in the internship and the reason why
  • Include your qualifications for the internship
Here is an example that you can use for reference. You will send me one copy of your message. You also need to show me that you completed the mail merge and I will give you points. Send your email and a screenshot of your working mail merge to me on Schoology. Here is a video on how to use the Snipping Tool in Microsoft to take a screenshot. 

10 pts Business Email Template, 10 pts mail merge (take a screenshot of Mail Merge Step 5)

- We are skipping the mail merge part.
- Use the information above to write a formal business email. 
- The email could be related to your restaurant or regarding a potential job (similar to what's shown above) of your choice.
- Make sure your email follows the bulleted guidelines above if you are writing about a job or internship.
- Show me in class when you are finished, after I've checked it off you can send it on Schoology.

google logo
Screenwriting & Scripts

Google Docs is a great collaboration and writing tool. In class, we'll look at some of the communication tools built into Docs. 

You will use Google Docs to write a script or screenplay. Your screenplay should be two pages and should tell an engaging story. You can base your script on something that already exists, but make sure yours is original. Use a similar format to the examples linked below. Remember that you need to describe what an audience would see in your writing. 

You will need to work in groups of up to three people. Try to communicate using Google Docs. Below are some resources for screenwriting and scripts.

Add your finalized script to this collaborative page. Make sure to include your group member's names. Read and comment on at least one other group's script. Use a system of two compliments and one suggestion for your comments.

Google Docs Advanced Features

If you dig beyond the surface level, Google Docs has some advanced features that we will look at and practice. 

MindMeister - Google Docs add-on
Lucidchart Diagrams - Google Docs add-on
Gliffy Diagrams - Google Docs add-on

The Challenge - My Zoo

You may work with one other person. Try your hand at using the features we covered in class. Create a Google document about the animals that would be included in your zoo (real or fictional). Include a title (using the heading format) and a brief description of the animal or creature on each page. Use the explore feature to find and insert an image on each page. Make sure to include a table of contents. You will need to include ten or more animals/creatures. Use one of the add-on's above to create a mind map/diagram about your zoo. Send me your completed document on Schoology. Make sure to tell me who you worked with. Use this rubric to self-assess your project and send this to me on Schoology. 


Taylor's Zoo - Here is a good example, but it does not have the chart/diagram so don't forget that part.